Changing The Period allows the property to change the month (and lock the previous month) without closing the financial period. (Closing the Period is typically done by the corporate office.)
Changing the Period
1. Select >Accounting > Periods > Change Current Period
a. Chose Run Analysis-reflects any unresolved resident activity items, resident transactions or account variances
b. Items included in the Analysis are defined by the management company
c. Click the Exclamation Point to see items needing to be resolved.
The yellow exclamation point are Warnings. They do not have to be resolved, but ResMan recommends that you do clear up these messages.
d. If you have Red X's, you are required to clear the messages.
Clearing the error messages
1. Undeposited payments or deposits
a. You have entered cash receipts, but have not batched them
b. Click the error message, you will be in the Create Deposit Batch screen
c. Check for unposted transaction
2. Former or cancelled residents with non-zero balances
Former or cancelled residents with undisposed deposits
a. Use the Quick Search to retrieve the resident
b. Within the resident portal, choose Move Out Reconciliation (Actions menu)
c. Change the date at the top to match the Move Out date
d. Charge any final charges
e. Apply the deposit to his charges and either refund him or write off his balance
3. Delinquent Accounts without a reason
Prepaid Accounts without a reason
a. On the Boardroom, click the Delinquencies & Prepaids module
On each line, click in the Reasons space and enter an explanation
4. Residents not moved in or out
You have residents who have a move-in or move-out date scheduled in the month
a. Move them in/out (within the month)
Change their move in/out dates to a future month
5. Renewed Leases Not under contract
You have expired leases.
a. Under the resident portal, Renew Lease
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Permissions and Settings
To [action] you need permission to [name of permission]. To do this go to Admin > User > (Select User) > Change Permissions > [Settings Category] > [Name of Setting]
In order to [action], you need to [Description of Setting]. Click here to read how to set that up.