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Work Orders Template


The Open Work Order Template contains a list of all maintenance work orders that have been submitted and are still in process of completion by the conversion date. This template will help organize all orders in order of priority and completion.

The sample template is attached at the end of the article. Fields in red are required. Please complete one template for every property listed in your portfolio.

 

Work Order Number: Please list the work order sequence number.

Reported Date: Enter in format "mm/dd/yyyy"

Due Date: Enter in format "mm/dd/yyyy"

Unit Location: Maximum characters: 50

Location Type: Please chose from:

  • Unit
  • Building
  • Rentable Item
  • WOIT account

Received By: Must match an employee first name and last name

Reported By: Enter name. Maximum characters: 50

Appointment Type: Please chose from:

  • Not Required
  • Call
  • Permission Given 

Phone: Enter phone number. Maximum characters: 35

Category: Must match an existing category. This can be found in Admin>Pick Lists>Work Order Category. For your convenience, the default list is as follow (You can always add/remove from this general list):

  • Appliances in Unit
  • Broken Blinds
  • Building Exterior
  • Carpet Shampoo
  • Check Smoke Detectors
  • Clean Carpets
  • Clean Oven
  • Cleaning
  • Defrost Refrigerator/Freezer
  • Doors
  • Electrical
  • Excessive Pet Waste
  • General
  • Glass, Windows, Screens
  • Heating, Ventilation & A/C
  • Hot Water Heater
  • Landscaping & Grounds
  • Lights
  • Locks and Keys
  • Maintenance
  • Make Ready Not Complete
  • Manager Inspection
  • Missing Screen
  • On Line Work Order
  • Painting
  • Pest Control
  • Plumbing
  • Program Garage Remotes
  • Repair Damaged Walls
  • Replace A/C Filters
  • Saftey & Fire Prevention
  • Touch-up Cleaning
  • Touch-up Painting
  • Trash and Debris

Description: Enter description: Maximum characters: 248

Notes: Enter any other notes. Maximum characters: 4000

Assigned To: Must match an employee first name and last name

Status: Please chose from:

  • Not Started
  • Scheduled
  • In Progress
  • Completed

Priority: Please chose from:

  • High
  • Medium
  • Low

Vendor: Must match an existing vendor name

Estimated Cost: Enter number. Decimals are accepted 

Started date: Enter date in format "mm/dd/yyyy"

Completed date: Enter date in format "mm/dd/yyyy"

Completed By: Must match an employee first name and last name

Completion Notes: Enter any other notes. Maximum characters: 4000

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